• Ana Inés Urrutia

Discover your hidden stars with D365 Human Resources

If I tell you that there's talent hiding in your company and that you don´t necessarily need to go out and invest in external recruitment when you've got a new opening sounds like a lie? Well, let me tell you that with Dynamics 365 Human Resources is possible and I'll show you how in several ways.


Business scenario

´The Power Company´ is hiring different positions: Sales Manager, Chief Happiness Officer. Before looking outside the company I want to give an opportunity to inner talent to fulfill the position. Why? Because current employees from my company are aware of values, business, and culture. Also because it will be much cheaper for two reasons:

1. External recruitment costs: a recruiter to search, interview, spot, hire the right candidate, and onboard (40-ish hours).

2. Learning curve: between a newbie and a current employee we've got a learning curve and adaptation to the role and company that translates directly in productivity and costs.


Module

For this scenario, our module-friend will be Employee Development.



👉 Unveil your hidden talent 👈


  1. Once you are logged into Dynamics 365 Human Resources select Employee Development module


2. Under Links, select Skill mapping profiles


3. Select New and complete as much information as possible



4. Once you are done, select Execute from the top and then Run in the background.



5. After the process is completed - it can take a minute - a line in the top will show you the results as shown below. You can access them by selecting the blue line or the Results button.


Below you will find a list of the employees that match the profile you entered. The important number is the percentage. This number indicates the matching and is mostly ranked from most fittable to less fittable. Simple huh? 😊


Alternative Views:

  • Report, and my favorite by far.

As you can see below the employees still ranked by percentage but this time you can also see the gaps and missing skills. This way you can analyze if you want to invest in upskilling an employee or if is not worthy.



  • Graphics, a bit messy but nice to have.

You can select from different graphic views, and also evaluate which is the best fit. In my opinion, when you've got so many results as here (490) it can be difficult to use. Better to use this alternative view when you have fewer results.




Using this first solution you will spot potential inner candidates who can fulfill the position and also using the report tool you can also find the gaps.


👉 Match job - person 👈


  1. Once again, when you log into Dynamics 365 Human Resources select Employee Development module


2. Select Skill gap analysis job-person


3. Add the information needed: Worker and Job.


4. Select Update, and the magic happens.


By using this solution you are able to compare an employee profile to a job and find inner talent for a position. Despite my willingness to become a Chief Happiness Officer, you can see that my profile doesn't fit 100% to the position. HR and my manager will need to define if they want to upskill me for the position, drafting a career path, or hire another person to do the job. Either way, now they can try using this solution and find a person for a position without investing a lot of time and effort.



👉 Identify your strengths 👈


Despite matching your current employees with a job, you need also to be aware of your strengths. There's another simple solution to identify and visualize the skills of your workforce.

  1. Once again, when you log into Dynamics 365 Human Resources select Employee Development module


2. Select Skill profile analysis


3. Enter a worker, date, and then select Update.


Here you can see my skills ranked in a graphic.


⚡️ PROTIPS ⚡️


#1: Make sure the job description is as complete as possible.

#2: This is not magic, it will work only if you use the solution correctly. Make sure you are adding all your employees' information. Maybe is a good time to encourage them to own their information.


If you have doubts about the solution keep in mind that one of the main goals behind Dynamics 365 Human Resources is to optimize your day-to-day and help you work smarter.

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