Top 3 Power Automate Templates for HR (that actually do something)
- Ana Inés Urrutia
- hace 5 minutos
- 3 Min. de lectura
Let’s be honest: HR teams are drowning in tasks that could be handled by a toaster with Wi-Fi. You’re still manually sending onboarding checklists? Still forwarding CVs one by one? Still reminding managers—again—to approve vacation requests? No shade, but come on.
Power Automate exists. And no, you don’t need to code or whatever nightmare that sounds like. You just click on things and drag them. That’s it. And the best part? There are templates. Pre-built flows. Ready to go. You don’t even need to think too hard. Just pick one, plug it in, and reclaim 15 minutes of your life per task.
Here are three of my favourites. They're simple, clever, and very HR-approved. They just work.
Not all templates are created equal. Some look great on paper but fall apart the moment you try to connect them to your messy Excel file from 2017. Others are weirdly specific (“Send an alert when someone updates a Yammer group??”) and no one has touched Yammer since the dinosaurs.
Here’s how I judge a flow—and yes, I am judging.
Implementation: You shouldn’t need to beg IT for access or cry into your keyboard over broken connectors. A good HR flow should plug into what you’re already using—Outlook, SharePoint, Forms, maybe Teams if you’re feeling fancy. If it requires an entire wiki page to understand… no thanks.
Impact on actual HR work: Does it solve a real problem? Will it actually make your day easier? Templates should eliminate repetitive nonsense: chasing approvals, gathering info, sending reminders, or doing anything that makes you go “ugh” more than twice a week.
Low maintenance, high ROI: Set it, test it, and (mostly) forget it. The best flows run quietly in the background while you sip your overpriced oat milk latte and move on to things that actually require a human brain.
Customisable when you're ready: You don’t need to build a robot army on day one. But a good template should let you tweak things over time—add AI, hook it to a Copilot, or integrate it with your HRIS once you get the hang of it. Start small, grow when it makes sense.
Top 3 Power Automate Templates for HR (that actually do something)
OK, enough theory. Let’s get to the flows that don’t suck. These three templates are the real deal — not theoretical, not “in preview,” not designed by someone who’s never worked a day in HR. These are flows you can plug into your current workweek and immediately feel a bit less like a robot.
HR Profile Update Reminder
What it does: Gently harasses employees to keep their HR profiles updated—because half your team still has “TBD” under “Skills.”
Best for: Nudging managers to complete their "About Me" like it's 2009 and we’re back on Facebook.
Why it works: You set a recurrence. It pings them on Teams or Outlook. They update or ignore. Either way, you’re not manually reminding them again.
Create a Candidate Profile Automatically
What it does: Takes Microsoft Forms responses and turns them into SharePoint profiles, like magic but with fewer rabbits.
Best for: Companies without a proper ATS who still need to collect CV data in a structured way.
Why HR loves it: You get all candidate info in a neat list—no manual copying, no inbox digging.
Submit Travel Request for Approval
What it does: Submits a travel request and routes it through approvals—like a mini expense system without needing a budget for an actual one.
Best for: Teams constantly asking “Can I go to that thing in Berlin?” via chat or email.
Why it’s solid: It’s clean, uses SharePoint for tracking, and integrates with Outlook to keep it all traceable.
That’s it — start automating already
Look, you don’t need a 3-month transformation project or a team of consultants to make HR a little less painful. You just need a few smart flows, a little curiosity, and the will to stop doing the same task 47 times a week.
Power Automate is already waiting to be used. The templates are there, the setup is low-effort, and the impact? Immediate. Start with one. Tweak it. Break it. Fix it. Then build the next one.
HR doesn’t need to be manually-operated anymore. Let the robots do the boring stuff so you can focus on the real work, like navigating performance reviews without losing your will to live.
More info: Templates | Microsoft Power Platform